NOS PRESTATIONS
YOU'RE COMING FROM →
FileMaker Excel AtoM Omeka Encyclia S-Museum Flora Micromusée Pallas Dublin Core
05b Service · Migration
FROM OPEN SOURCE

AtoM

WE MIGRATE YOUR DATA TO

CollectiveAccess

AtoM (Access to Memory) is an excellent open source archival application — but it remains centred on ICA standards (ISAD-G, ISAAR), with a data model tightly focused on archival description. Once your fonds blend archives, museum collections, iconographic fonds, audiovisual material and 3D, it starts to feel narrow. We pick up your AtoM base — fonds, descriptors, media, authorities — and move it into CollectiveAccess: broader, with 14 record types, HD multimedia, IIIF and multilingual vocabularies.

Request a free audit Detailed comparison ↓
LOCK · SCOPE OPEN
AtoM archives only
14
RECORD TYPES
CollectiveAccess handles objects, collections, places, occurrences, exhibitions, loans, media, authorities… Your archives, museum collections and audiovisual fonds coexist in the same base.
BEFORE
Open source archival software
ARCHIVES SCOPE
→
AFTER
Broader platform: museum + archives + media
BROWSER ONLY·OPEN SOURCE·API REST
— Process
01

A migration guided, never endured.

5 steps · 8 to 16 weeks
STEP 01 · 1 TO 2 WKS

Audit

We study your data: volume, custom fields, hierarchies, linked media, access rights. Delivered as a report and a target mapping.

DELIVERABLES
  • ↳ Field inventory
  • ↳ Data mapping
  • ↳ Migration plan
STEP 02 · 1 TO 3 WKS

Mapping

Design of the target CollectiveAccess structure — projection of your AtoM model (fonds / series / items / ISAAR authorities) into CA hierarchies, validated with your archivists.

DELIVERABLES
  • ↳ Customised CA profile
  • ↳ Reference lists
  • ↳ Correspondence tables
STEP 03 · 2 TO 6 WKS

Migration

Extraction from AtoM (EAD XML export, EAC-CPF, SQL dump, linked media), transformations (hierarchies, authorities, multilingual vocabularies), import into CollectiveAccess with native EAD mapping.

DELIVERABLES
  • ↳ Acceptance-ready database
  • ↳ Migrated media
  • ↳ Quality report
STEP 04 · 2 TO 4 WKS

Acceptance

Cross-checks: your reference users validate the migrated records, we adjust, we document. Iterations on a pre-production environment.

DELIVERABLES
  • ↳ Test plan
  • ↳ Issue tracking
  • ↳ Acceptance report
STEP 05 · 1 WK

Training & switch-over

Team training on their own migrated database. Switch to production, support during the first days, managed hosting included.

DELIVERABLES
  • ↳ Training sessions
  • ↳ Production rollout
  • ↳ 30-day follow-up
— Comparison
02

Eleven concrete reasons to migrate.

AtoM → CollectiveAccess
AXIS
ATOM
COLLECTIVEACCESS
Business model
Open source — same open source family
=
Open source — likewise, no licence
Functional scope
Centred on ICA archives (ISAD-G, ISAAR)
★
14 types: objects, collections, places, occurrences, exhibitions, loans, media, authorities
Data model
Schema frozen by the publisher, hard to adapt to the specifics of each collection
✓
Open relational model (MySQL), 14 record types, native hierarchies
Metadata standards
ISAD-G, ISAAR-CPF, ISDIAH — archival standards only
✓
Dublin Core, EAD, VRA Core, MARC, PBCore, muséesDeFrance profile — archives + museum + AV
Remote access
Already web — browser access
=
Already web — browser access
Public website
No public front — manual exports to a separate site
✓
Pawtucket included — faceted public site, ready to theme
API / interoperability
No documented API — manual CSV exports
✓
Open REST API + OAI-PMH, RDF, Linked Data, Z39.50
HD multimedia / 3D / audio
Basic visualisation — no native HD or 3D viewers
✓
HD, RAW, video, audio, 3D OBJ, IIIF — embedded viewers
Joconde / muséesDeFrance export
To be re-developed bespoke
✓
Official plugin: inventory, ten-yearly inventory check, deaccessioning
Long-term viability
Open source — already viable
=
Open source — likewise viable, standard MySQL base
Sovereignty & hosting
Already in hand — depending on your current hosting
=
Hosted in France (OVH), GDPR-native, automated backups

★ One gain changes the game: a broader functional scope covering the whole heritage estate — beyond ICA archives. Everything else — durability, openness, interoperability — flows from there.

— Guarantees
03

Four safety nets.

Included
01 INTEGRITY

Data preserved

No loss. Every Micromusée field finds its equivalent — including hierarchies, controlled vocabularies and media links.

02 ACCEPTANCE

Tested round-trip

Before going live, you work on a copy of your real database, in pre-production. Adjustments are free of charge.

03 SOVEREIGNTY

You stay in control

The server is hosted by us, but the database and the media belong to you. Full export available at any time, in an open format.

04 COST

No hidden licence

Once migrated, no more purchase or extension fees. You pay for hosting and support, that's it.

— FIRST STEP IS FREE

Send us a AtoM export.
We send back a costed migration plan.

Launch an audit
— Coming from somewhere else?

We can migrate your data.

DESKTOP →

FileMaker Pro / Server

Bases relationnelles propriétaires Claris/Apple
DESKTOP →

Excel tableur

Tableurs Microsoft Excel utilisés comme base de collections
WEB →

Omeka Classic / S

Plateforme web de publication patrimoniale
DESKTOP →

Encyclia

Logiciel de gestion documentaire
DESKTOP →

S-Museum Skinsoft

Solution propriétaire pour collections (Skinsoft Museum)
DESKTOP →

Flora

Suite de gestion documentaire et archives
DESKTOP →

Micromusée v6 / v7

Logiciel propriétaire historique des musées de France
WEB →

Pallas BruDISC

Logiciel documentaire conçu au CegeSoma, maintenu par l'asbl BruDISC (ULB/VUB)
STANDARD →

Dublin Core standard

Dump générique Dublin Core (XML / CSV / OAI-PMH)
— Continuer la visite

Les autres métiers d'idéesculture.

01 →

Formation

Prise en main, autonomie, montée en compétence
03 →

Hébergement

Serveurs dédiés, infogérance, sauvegardes
04 →

Musées de France

Inventaire, récolement, export Joconde
05 →

Développement

Plugins, intégrations, sur-mesure

Our specialised sites