NOS PRESTATIONS
YOU'RE COMING FROM →
FileMaker Excel AtoM Omeka Encyclia S-Museum Flora Micromusée Pallas Dublin Core
05b Service · Migration
FROM

Encyclia

WE MIGRATE YOUR DATA TO

CollectiveAccess

Encyclia long served archive services, documentation centres and heritage fonds. Once the publisher stops developing it, the Windows client-server interface starts to age and metadata no longer comes out in the expected standards, it is time to migrate. We pick up your base — fonds, files, items, media, vocabularies — and install a platform that is web-based, open source and aligned with EAD/Dublin Core.

Request a free audit Detailed comparison ↓
LOCK · STANDARDS OPEN
Encyclia closed format
EAD
DC · OAI-PMH · IIIF
With CollectiveAccess, your fonds finally speak the language of documentary standards: EAD for archival description, Dublin Core for harvesting, OAI-PMH for interoperability.
BEFORE
Closed Windows application
PROPRIETARY FORMATS
→
AFTER
Standards-aligned web platform
BROWSER ONLY·OPEN SOURCE·API REST
— Process
01

A migration guided, never endured.

5 steps · 8 to 16 weeks
STEP 01 · 1 TO 2 WKS

Audit

We study your data: volume, custom fields, hierarchies, linked media, access rights. Delivered as a report and a target mapping.

DELIVERABLES
  • ↳ Field inventory
  • ↳ Data mapping
  • ↳ Migration plan
STEP 02 · 1 TO 3 WKS

Mapping

Design of the target CollectiveAccess structure — projection of your Encyclia model (fonds / files / items) into CA hierarchies aligned with EAD, validated with your archivists.

DELIVERABLES
  • ↳ Customised CA profile
  • ↳ Reference lists
  • ↳ Correspondence tables
STEP 03 · 2 TO 6 WKS

Migration

Extraction from Encyclia (XML/CSV export, database backup, linked media), transformations (hierarchies, archival dates, vocabularies), import into CollectiveAccess with native EAD mapping.

DELIVERABLES
  • ↳ Acceptance-ready database
  • ↳ Migrated media
  • ↳ Quality report
STEP 04 · 2 TO 4 WKS

Acceptance

Cross-checks: your reference users validate the migrated records, we adjust, we document. Iterations on a pre-production environment.

DELIVERABLES
  • ↳ Test plan
  • ↳ Issue tracking
  • ↳ Acceptance report
STEP 05 · 1 WK

Training & switch-over

Team training on their own migrated database. Switch to production, support during the first days, managed hosting included.

DELIVERABLES
  • ↳ Training sessions
  • ↳ Production rollout
  • ↳ 30-day follow-up
— Comparison
02

Eleven concrete reasons to migrate.

Encyclia → CollectiveAccess
AXIS
ENCYCLIA
COLLECTIVEACCESS
Business model
Proprietary software — licence + annual maintenance, dependence on the publisher
★
Open source — no licence, no seat to provision
Concurrent access
Windows client-server — installed workstation by workstation
★
Web platform — unlimited concurrent access from any browser
Data model
Frozen documentary schema — closed fonds/files/items hierarchies
✓
Open relational model (MySQL), 14 record types, native hierarchies
Metadata standards
Internal fields — partial EAD export, no native Dublin Core
✓
Native mappings: Dublin Core, EAD, VRA Core, MARC, PBCore, muséesDeFrance profile
Remote access
Windows thick client — VPN required to access from outside the building
✓
Modern web application, accessible from any browser
Public website
No public front — manual exports to a separate site
✓
Pawtucket included — faceted public site, ready to theme
API / interoperability
No documented API — manual CSV exports
✓
Open REST API + OAI-PMH, RDF, Linked Data, Z39.50
HD multimedia / 3D / audio
Local storage tied to the workstation — practical limits on HD and 3D
✓
HD, RAW, video, audio, 3D OBJ, IIIF — embedded viewers
Joconde / muséesDeFrance export
To be re-developed bespoke
✓
Official plugin: inventory, ten-yearly inventory check, deaccessioning
Long-term viability
Dependent on the long-term viability of the Encyclia publisher
✓
Open source — the base runs on standard MySQL, exportable at any time
Sovereignty & hosting
Base on a local workstation — manual backups, risks in case of failure
✓
Hosted in France (OVH Roubaix / Strasbourg), GDPR-native, automated backups

★ Two gains change the game: getting out of the proprietary software and unlimited concurrent access over the web. Everything else — durability, openness, interoperability — flows from there.

— Guarantees
03

Four safety nets.

Included
01 INTEGRITY

Data preserved

No loss. Every Micromusée field finds its equivalent — including hierarchies, controlled vocabularies and media links.

02 ACCEPTANCE

Tested round-trip

Before going live, you work on a copy of your real database, in pre-production. Adjustments are free of charge.

03 SOVEREIGNTY

You stay in control

The server is hosted by us, but the database and the media belong to you. Full export available at any time, in an open format.

04 COST

No hidden licence

Once migrated, no more purchase or extension fees. You pay for hosting and support, that's it.

— FIRST STEP IS FREE

Send us a Encyclia export.
We send back a costed migration plan.

Launch an audit
— Coming from somewhere else?

We can migrate your data.

DESKTOP →

FileMaker Pro / Server

Bases relationnelles propriétaires Claris/Apple
DESKTOP →

Excel tableur

Tableurs Microsoft Excel utilisés comme base de collections
WEB →

AtoM open source

Access to Memory — archives ICA
WEB →

Omeka Classic / S

Plateforme web de publication patrimoniale
DESKTOP →

S-Museum Skinsoft

Solution propriétaire pour collections (Skinsoft Museum)
DESKTOP →

Flora

Suite de gestion documentaire et archives
DESKTOP →

Micromusée v6 / v7

Logiciel propriétaire historique des musées de France
WEB →

Pallas BruDISC

Logiciel documentaire conçu au CegeSoma, maintenu par l'asbl BruDISC (ULB/VUB)
STANDARD →

Dublin Core standard

Dump générique Dublin Core (XML / CSV / OAI-PMH)
— Continuer la visite

Les autres métiers d'idéesculture.

01 →

Formation

Prise en main, autonomie, montée en compétence
03 →

Hébergement

Serveurs dédiés, infogérance, sauvegardes
04 →

Musées de France

Inventaire, récolement, export Joconde
05 →

Développement

Plugins, intégrations, sur-mesure

Our specialised sites